Services - Thompson Virtual Assistants

Efficiency at Your Fingertips

NOTABLE CASE STUDIES: WHAT WE DO

Produced an impactful, cost-effective, revenue generating solution for the development of company-wide systems: optimizing admin infrastructure for bookkeeping, social media, and automating critical back-office processes...resulting revenue doubling within 2.5 years

Electrical Industry

Created a new system on a cloud-based platform, for accurate data storage and improved accessibility, while developing a custom tool to automate various tasks, and designing/implementing streamlined workflows that increased productivity between teams and significantly improving operational efficiency throughout the office.

Childcare Industry

Taking on the role as the back-office engine, designing a seamless company-wide operational system that connected every piece of their business:

• Website + Marketing System

• Bookkeeping & Accounts Receivable

• Client Onboarding

• Financial Reporting

• Payroll & Compliance

Some of the Services We Offer

• One-click receipt capture via mobile app
• Automated recurring and one-time invoicing
• Monthly reconciliations for real-time accuracy
• Track project profitability in detail
• Monitor class or location-specific finances
• Generate line-item financial reports
• Prepare compliance-ready tax and HST/GST reports

• Draft and format professional documents
• Organize and maintain digital filing systems
• Prepare and send client communications
• Coordinate travel and event arrangements
• Monitor task completion across departments
• Update SOPs for evolving processes

• Process payroll and issue digital pay stubs
• Track vacation and sick leave balances
• Prepare and submit ROEs for departing staff
• Remit payroll taxes (CPP, EI, HST/GST) on time
• Generate year-end T4/T4A slips
• Maintain compliance documentation

• Auto-generate contracts and send for e-signature
• Route form submissions to CRM and task lists
• Trigger onboarding workflows from new client entries
• Auto-send review requests after service completion
• Sync time tracking directly into payroll software
• Consolidate multi-tool workflows into single dashboards
• Generate recurring reports without manual input

• Auto-file attachments to secure cloud folders
• Create tasks from emails, assign instantly
• Route receipts/invoices to bookkeeping software
• Manage and send calendar invites
• Flag & alert urgent messages in real time
• Maintain inbox zero for clarity & speed
• Auto-reply to common inquiries instantly

• Schedule multi-platform posts in advance
• Draft and publish SEO-optimized blog content
• Design branded graphics for campaigns
• Coordinate content approvals via mobile app
• Track analytics and adjust strategy accordingly
• Maintain consistent brand voice across platforms

Markets We Serve

Our virtual assistant team has experience in turning leads into buyer/seller agreements. Assisting realtors in maintaining an online presence, scheduling, CRM and lead management and more. Experienced with Zillow, RPR, CurbHero, Capsule, Redfin and more. Make time for your clients without sacrificing quality.

Build With Us

Virtual Assistant for Trades Businesses Our virtual executive assistants have experience in the trades industry. Understanding the nuances of job costing, client management and the various moving parts of trades-based businesses. Buildertrend, Coconstruct and Contractor Foreman certified our virtual assistants can take care of everything behind the scenes so you can focus on the job site.

Build With Us

Our virtual assistant team supports all kind of small businesses. Cleaning, fitness coaching, move management, bakeries, florists - small businesses of all kinds, we've got you covered. Our virtual assistant team can help you with your day-to-day operations no matter what stage of business you're in.

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At Thompson Virtual Assistants, we understand the importance of having a reliable and efficient virtual legal assistant. That's why our team of experienced legal assistants is committed to providing high-quality legal research and efficient legal CRMs. We work closely with our clients to provide them with tailored solutions that meet their unique needs. Contact us today to learn more about how we can assist you with your legal needs.

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As a busy executive, your time is valuable and it's often difficult to manage everything on your plate. Your Virtual Executive Assistant, offers dedicated support and assistance to help you stay organized, productive, and focused on what matters most.

Build With Us

Being able to grow your business when you're the one doing everything can be a daunting task. With our virtual assistant team you can focus on what matters most without dropping the ball or risking burnout.

Build With Us

Our Prices

Concierge Services

Need a one off service such as website design, app development or travel arrangements? Our concierge services are quoted and billed as a one time fee.

At Thompson Executive Assist, our concierge services are designed to provide flexible, one-time solutions tailored to meet your unique business needs. Whether you require a stunning website design, app development, travel arrangements, or CRM setup, our team of experts is here to deliver top-notch results swiftly and efficiently. Each service is meticulously quoted and billed as a one-time project, ensuring clarity and value in every engagement.

Hourly

Purchase hours in bundles of 10. Share them with your team, use them when you need them. Never worry about time expiring.

Purchase hours in flexible bundles of 10, giving you the freedom to manage your time and resources as you see fit. Whether you choose to use the hours yourself, distribute them among your team, or bank them for a busy season, our service adapts to your needs. These hours never expire, offering peace of mind and the ability to plan ahead without the pressure of a ticking clock. Additionally, our portal reporting feature provides full transparency, allowing you to track and account for every minute used, ensuring that you get the most value out of your investment. With our hourly bundles, you're always in control, no matter how your business demands change.

Monthly Flat-Rate

Enjoy predictability with a flat rate monthly fee. Reviewed by your client success manager monthly to ensure your package is suiting your needs.

Opting for our monthly flat rate pricing provides you with the financial predictability necessary for effective budgeting. Our client success team reviews your package every month to ensure it continues to meet your evolving needs, making adjustments as necessary to support your growth. This pricing model is also completely scalable, allowing our team to grow alongside your business, ensuring that you always have the right level of support. Additionally, the flat rate model simplifies billing, saving you time and eliminating the hassle of tracking hourly expenses, so you can focus on what truly matters—running your business.